How to setup your email in Gmail?

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This article provides a guide on how to setup your email in Gmail. This will allow you to send and receive emails via your gmail inbox.

Gmail is great free service with excellent email features. Gmail allows other POP3 email accounts to be connected to it so that you don’t have to log into many different emails to check them.

There are two methods to get your emails in Gmail. First, let Gmail get it for your and second, forward all emails to Gmail. If you do not have to check & reply your emails as soon as they arrive, then first option is great for you. However, if you have to attend to emails right away then forwarding is the best option.

Option 1. Let Gmail fetch your emails

This options allows Gmail to check for emails and display them in Gmail account. The checks can be every few minutes to hours and days. This is something you do not have any control over – unless you check for emails manually.

Apparently, the busier your inbox the faster Gmail fetches the emails.

If you take your time in replying emails then follow these instructions to setup your email in Gmail via POP3.

  • Log in to your gmail account
  • Go to Settings by click on the gear icon on the top right corner
  • Click on Accounts and Import
  • Then click on Add an email account in Check email from other accounts section.

  • Enter the email address you would like to setup in Gmail
  • The select Import emails from other account (POP3)
  • Click Next
  • Enter username: Your full email address
  • Password: Your email password
  • POP server: pop.zoho.com.au
  • Port: 995
  • Leave a copy of retrieved message on the server (this option is recommended)
  • Always use a secure connection (SSL) when retrieving mail
  • Label incoming messages. This option is to identify the messages from this email address in your gmail. You can choose an exiting label from dropdown or add a new one.
  • Then click on Add Account

Next you will be asked if want send email as this email from Gmail? Choose yes and click Next.

Choose a Name and click Next Step

  • Enter SMTP server details
  • SMTP Server: smtp.zoho.com.au
  • Port: 465
  • Username: Your full email address
  • Password: Your email password
  • Select Secured connection, using SSL (recommended)
  • Click Add Account

You will then receive an email from Gmail with a confirmation code. Copy and paste the code and click Verify.

If everything has gone as expected you should see the following.

  1. You should now see your newly added email here.
  2. This is one of the options to send the email as.
  3. You can make your new email as default sender (When sending a new email)
  4. When replying an email, you can choose to reply from the same address which the message was sent to or enforce the default email address.

Option 2. Forward Emails to Gmail

This option is great if have to know and respond to emails as you get them. This options makes sure emails get to your gmail as soon as they received. All emails are forwarded to gmail account.

This option has two steps 1. setup forwarding and 2. setup send mail as in Gmail.

Step 1. Setup Forwarding

  • Login to your email account
  • Go to Settings by click on the gear icon on the top right of your screen
  • Then click Email Forwarding under Mail accounts.

  • Enter your gmail account and hit ENTER.
  • You will then be emailed (to gmail account) a verification code
  • Copy and paste the verification code

When confirmed, it will starting forwarding your emails to your gmail account as soon as they hit your inbox.

You can turn off forwarding by clicking the toggle key or delete the email by clicking on the rubbish bin icon.

Step 2. Setup Mail As in Gmail

This step allows you to send email as ‘yourname@domain.co.nz’ from gmail account. It is similar to option 1.

  • Login to your Gmail account
  • Go to Settings
  • Then Accounts and Import
  • Click Add another email address under Send mail as:

  • Enter Name and Email address in the new popup.
  • Click Next Step

  • Enter SMTP server details
  • SMTP Server: smtp.zoho.com.au
  • Port: 465
  • Username: Your full email address
  • Password: Your email password
  • Select Secured connection, using SSL (recommended)
  • Click Add Account

You will then receive an email from Gmail with a confirmation code. Copy and paste the code and click Verify.

If everything has gone as expected you should see the following.

  1. You should now see your newly added email here.
  2. This is one of the options to send the email as.
  3. You can make your new email as default sender (When sending a new email)
  4. When replying an email, you can choose to reply from the same address which the message was sent to or enforce the default email address.

Other Notes

The grey HELP below is a label. If you have more than one email account in Gmail, it helps to identify them.

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